CONFIRMATION STATEMENTS: WHAT YOU NEED TO KNOW

This RJF Accounting guide will run you through everything you need to know about your confirmation statement, when to file it and what it needs to include.

WHAT IS A CONFIRMATION STATEMENT?

The Companies House confirmation statement is a document that confirms the details of every registered company annually in the UK to keep the records held at Companies House up to date and correct. Whether you are the owner of a limited company or limited liability partnership, you must send a confirmation statement once a year, whether you own a dormant company or LLPs.

WHAT NEEDS TO BE INCLUDED?

A confirmation statement (Companies House form CS01) will include the following information:

  • Company name and registration number.
  • Registered office address.
  • Details of all shareholders, directors and company secretaries.
  • Issued share capital.
  • LLP members, if needed.
  • Standard Industrial Classification (SIC) code
  • PSC details (persons with significant control).
  • Statutory register details.

If nothing in your company structure has changed since your last one completing the confirmation statement is a relatively simple process. If you have changed since your last one, then getting some advice on completing the form correctly is advisable, but most of the changes should have already been logged with Companies House as they happened anyway.

WHEN DO YOU NEED TO FILE IT?

Confirmation statements are due to be filed in what is known as the review period, which starts on the date your company incorporated or the date you filed your last confirmation statement. It must be completed within 14 days of this date to avoid any complications.

So, for example, if you incorporated your limited company on 1st July 2020, your first confirmation statement will be due by 1st July 2021, and you will have until 15th July 2021 to file it.

There is no financial penalty for filing your confirmation statement late. However, it is a criminal offence not to do so. Legal proceedings could be pursued if you do not file it, including striking off the register, effectively closing your company down.

HOW MUCH DOES IT COST?

There are two flat fees for filing your confirmation statement:

  1. Online: £13.00
  2. Paper: £40.00

Not many people file on paper anymore, most choose to file online, and the fee can be paid online whilst submitting the statement. However, companies house will accept a cheque as payment if you still own a cheque book!

DOES MY ACCOUNTANT FILE MY CONFIRMATION STATEMENT?

Always check with your accountant if they do or don’t offer this as a service. Some accountants will do it automatically for you, and others will advise that the company needs to do it themselves. So to save any late filings and the hassle it brings, be sure who is responsible for doing it between you in advance.

SUMMARY

This blog should have shown you that preparing your confirmation statement is not as scary as it sounds, even if the consequences of not doing so can be! If you need help completing it or looking for advice, why not speak to the team here at RJF Accounting? We are a qualified team of accountants specialising in all aspects of accounting, from bookkeeping to tax returns and investments.